PROCEDURE STIPULATIONS REGARDING THE RENTING OF THE SPACES WITHIN PITT’S ADMINISTRATIVE BUILDING

 

In October 2004 PITT was officially inaugurated.

 

Within PITT, there is an Administrative Building (Ground Floor + First Floor) that offers 19 spaces that can be rented for offices and for organizing events in the conference, ceremonious and seminar halls.

 

For renting the spaces within Pitt’s Administrative Building there were organized two opened public auctions on the 12th of January 2005 and the 21st of January 2005, followed by permanent direct negotiations.

 

If a Romanian or foreign company is willing to rent a space within PITT’s Administrative Building, the following steps must be respected:

 

*      It must be bought the Terms of Reference* regarding the renting of spaces within PITT’s Administrative Building;

*      It must be sent to the Industrial and Technological Park Timisoara / ADETIM a letter of intention;

*      It must be respected the auction / negotiation participating conditions, the instructions concerning the offers handing in, the procedure stipulations of the auction / negotiation;

 

*   The Terms of Reference consist of:

a)      General data;

b)      Description of the spaces offered for renting;

c)      Conditions of exploitation;

d)      The renting duration;

e)      The starting price / tariff of the rent;

f)       Participating conditions;

g)      The modality of pre selecting the participants at the auction / negotiation and the pre selection criteria;

h)      Procedure stipulations.

 

ANNEXES attached to Terms of reference include:

Anexa 1: Letter of intrest;

Anexa 2: The list of available spces into Administrative Buildding – location, size;

Anexa 3:Form for selection base of the letter of interest;

Anexa 4: Declaration of participation in the auction/direct negotiation for renting offices;

Anexa 4/1: Declaration of participation in the auction / direct negotiation fro renting the land that is not for concession;

Anexa 5: A model of the renting contract for offices in the “Administrative Building”;

Anexa 5/1: A model of the renting contract for PITT’s land that is not for concession.

 

 

Click to download PITT TERMS OF REFERENCE AND ITS ANNEXES..

A.   PARTICIPATING CONDITIONS

 

At the auction / negotiation there will be accepted only the tendered that fulfill cumulatively the condiţions:׃

 

*      To be an economic agent registered at the Office of the Register of Trade from Romania or from other state;

*      The main object of activity of the company must respect the fields of activity that are accepted within PITT;

*      Not to be insolvent, in bankruptcy or liquidation stage ;

*      Their administrators not to be convicted in penal lawsuits for crimes;

*      Not to have arrears of payment at taxes , local taxes , the state budget , the local budgets or other obligations or local contributions;         

*      Not to offer false data in the documents of qualification.

 

 

B.   INSTRUCTIONS CONCERNING THE OFFERS HANDING IN

 

In order to participate at the auction / negotiation, the tendered will hand in at the Timis County Council center, in the place mentioned in the advertisement, two sealed up envelopes, an exterior and an interior one:

*    The exterior envelope will be addressed to the “ADETIM – to the tenants’ selection commission of the offers handed in within the opened public auction from the date specified in the advertisement for the space(s) (as it appears within the advertisement) within PITT’s Administrative Building” and it will be indicated the number / numbers of the space / spaces for whom the offer is made, the name of the tendered, the social residence of it, the telephone number or fax, and also the envelope’s content, namely the PARTICIPATING DOCUMENTS :

*   NECESSARY DOCUMENTS FOR PARTICIPATING AT THE AUCTION / NEGOTIATION REGARDING THE RENTING OF SPACES WITHIN PITT’S ADMINISTRATIVE BUILDING FOR ROMANIAN LEGAL ENTITIES; (DOWNLOAD DOCUMENT);

*   NECESSARY DOCUMENTS FOR PARTICIPATING AT THE AUCTION / NEGOTIATION REGARDING THE RENTING OF SPACES WITHIN PITT’S ADMINISTRATIVE BUILDING FOR FOREIGN LEGAL ENTITIES; (DOWNLOAD DOCUMENT),

*    On the interior envelope there are written the name of the tendered, the social residence of it, the telephone or fax number, and also the envelope content, namely the INITIAL OFFER, respectively the rent offered by the participant.

 

C.   PROCEDURE STIPULATIONS  

 

*      All the participants at the auction / negotiation must pay the tax of participation, the cost of the documentation and the guarantee of participation at the pay office of the Timis County Council, or using money transfer in the TCC account opened at the Timisoara Treasury;

*      The offers and the participating documents are handed in sealed up envelopes, closed, at the Timis County Council, ADETIM Secretariat, Revolutiei din 1989 Bvd, no. 17, fourth floor, office 401, until the date mentioned in the advertisement;

*      In order to verify the tendered firms eligibility, the offers will be opened in the first working day that follows the deadline for handing in the offers, at 10 00 o’clock (Romanian time). The place of the offers opening is Timis County Council, Revolutiei din 1989 Bvd, no. 17, fourth floor, in the session room of ADETIM. The tendered presence is obligatory;

*      The auction will take place at the date and place specified in the announce;

*      The tendered will lost the participation guarantee if he/she retires the own offer before the winner designation or if, being declared as the winner he/she refuses to sign the concession contract;

*      The participation guarantee of the tendered declared winner will be kept by PITT until the moment of concluding the concession contract;

*      The tenant  is obliged to return the other tendered the participation guarantee during a 7 day period from the designation of the winning tendered;

*      The place and the date of the negotiations sessions will be announced by posting them at the ADETIM Secretariat, being at the same time communicated in writing to the tendered. At the direct negotiation will participate only the investors that have presented, in the form and the content specified in the Terms of Reference, the participating documents.